Fiscal/Administrative Assistant (32 Hour)

Find out more information and apply online at: https://www.jobapscloud.com/CT/sup/BulPreview.asp?R1=240820&R2=1317AR&R3=001

Connecticut Valley Hospital (CVH), under the umbrella of the State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is seeking a qualified individual for the position of Fiscal/Administrative Assistant (PCN 120713) to join our team. Working within the Fiscal Support Services Division, this position is critical in assisting the agency with multiple administrative functions to assure timely and accurate processing of payments, contracts and budgeting information to maintain compliance with state statutes and federal regulations for these functions. Find out more information on this great opportunity below!

POSITION HIGHLIGHTS:

• Work Schedule: Monday - Thursday
• Work Hours: Part-time, 32 hours per week
• Work Shift: First shift, 7:30 a.m. - 4:00 p.m.
• Location: 1000 Silver Street, Middletown, CT

WHAT WE CAN OFFER YOU:

• Visit our new State Employee Benefits Overview page!
• The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

WHAT YOU'LL BE DOING:

• Processes purchase requisitions for both State-contracted and non-State contracted vendors.
• Processes invoices for payment.
• Performs P-Card purchasing and reconciliations.
• Assists with the administration of State cell phones for CVH.
• Assists with the processing staff license reimbursements.
• Supports Valley Finance patient banking as needed.

MORE ABOUT THE AGENCY AND FACILITIES:

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

The Connecticut Valley Hospital boasts a rich history first opening its doors over 150 years ago in 1868. As the State’s public hospital we provide treatment of mental illness and currently comprised of 18 inpatient units over two campuses (Middletown and Hartford). In our operational framework, recovery is defined as a process of restoring or developing a positive and meaningful sense of identity apart from one’s condition and then rebuilding one’s life in the fullest sense. Recovery is an individualized patient-centered approach. Achieving and maintaining an optimal state of health and wellness is integrated in our recovery approach. Individuals acquire and practice life skills that will assist them in their recovery process.

Start with us! Stay with us! Grow with us!

Please note:

• A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.
• All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

• Experience utilizing Oracle software (ex. Peoplesoft), to conduct purchasing activities and P-card reconciliations.
• Experience utilizing software with the Microsoft Office Suite, including Outlook to work with emails and calendars, Excel to enter and analyze data, and Word to write official correspondence.
• Experience processing vendor invoices for payment.
• Experience prioritizing assignments.
• Experience working in a fast-paced environment.