Baltimore Women’s Giving Circle, (BWGC), is a non-profit organization of 475 members, led by volunteers whose mission is to empower women and their families in the greater Baltimore, Maryland area to achieve self-sufficiency. By leveraging our collective resources, we support positive change through the power of grant-making. This volunteer group uses collective giving to provide over $500,000 a year to Baltimore nonprofits using a grants committee.
The Administrative Coordinator, who needs to be an independent contractor, will provide administrative support to ensure the smooth operation of Baltimore Women’s Giving Circle. This person will report to the Circle Co-chairs. This part-time position requires a commitment of 10 – 15 hours a week, with availability by phone, email, or text during daytime business hours (Eastern Time). This is a remote position, with internet connection required. Contractor retains the right to perform services for other clients.
Qualifications and Personal Characteristics
Associate or Bachelor’s degree preferred
Service focused, technically skilled and hardworking office professional
Experience working in administrative position and/or volunteer organizations
Ability to stream-line tech administrative processes, update as needed
Ability to work alone, with flexible hours
Interest in and fluency with technology platforms and ability to stream-line tech operations
Excellent interpersonal and communication skills (oral and written)
Problem-solver
Curious
Flexible
Organized and detail oriented
Reliable
Interest in the Baltimore Community and nonprofit world
Responsibilities
Assist Circle Co-chairs in the orientation and onboarding of Committee Co-chairs to the Steering Committee
Maintain and update the BWGC master calendar, Circle library website, and messaging calendar throughout the year
Provide support to Steering Committee as they use technologies, including Dropbox, MemberLeap, and the organization’s website. Train volunteer leaders on these platforms as needed
Maintain current list of locations for meetings
Develop and maintain image library with appropriate photo releases
Manage domain registrations (for websites, etc.)
Manage the email alias address AdministrativeCoordinator@theBWGC
Update and distribute Steering Committee roster with contact information for website, same for sub-committee and email aliases
Handle correspondence, emails, e-vites and notices as needed, track RSVPs for programs, events, meetings, and activities
Post approved content once a week on all social media channels, which currently include Facebook, Instagram, YouTube
Handle all administrative aspects of the Circle’s Grants cycle and Grants Information Session
Maintain list of Grantees and past Grantees
Maintain and update corporate sponsorship lists and correspondences
Manage membership renewals and new solicitations
Provide additional services as mutually determined by BWGC Circle Co-chairs and Administrator as needed
Technical Skills
Currently, the BWGC uses a variety of technology platforms to communicate with its members and to facilitate its grants program. The Administrative Coordinator will need to learn how to navigate these platforms and will provide technical assistance to Steering Committee as they use these platforms.
Microsoft Office Suite, Word, Excel
Dropbox
Gmail and Google Calendar
Social media sites, such as, but not limited to, IG, YouTube, Facebook
Zoom, Skype and other virtual conferencing platforms
Foundant and MemberLeap (training from BWGC is available)
Salary and Schedule:
$30 – 40 per hour, depending on prior experience
10 – 15 hours per week, June – August are typically slower months
Flexible schedule within business hours
Remote position, with commuting distance to Baltimore metro area highly desirable
No benefits