Special Events Coordinator

Daniel Murphy Scholarship Fund

Job Description

$55,000-$60,000 Annual Salary - Eager to make an impact in your community? Want to affect great change for future generations? Join the Daniel Murphy Scholarship Fund (DMSF) team as the Special Events Coordinator and be an integral member of the Daniel Murphy team, leading, executing, and managing all of DMSF's special events, helping raise more than $5 million annually to support scholarships and programming for deserving high school students in Chicago. This is an opportunity for an experienced special event professional to take their event planning and execution to the next level as part of the DMSF team working with staff and volunteers in support of DMSF’s priorities. This role is hybrid: in-office/remote.

Specifics of the Job
Duties include but are not limited to all event logistics, vendor relationship management, volunteer recruitment and management, venue research and selection, budget development, management, forecasting, and additional tasks related to specific events. DMSF is an organization that prioritizes workplace culture, collaboration, timely and thorough communication, and effective project management.

Manage 8-10 special events (revenue and non-revenue generating) for the organization which include the annual Murphy Scholar Award Ceremony and annual Golf Classic
Develop a comprehensive event plan that clearly articulates the purpose and value of each event
Event Committee management and volunteer recruitment
Budget development and tracking of expenses and revenue; seeking ways to off-set expenditures by acquiring in-kind donations
Creation and management of work plans, schedules, and detailed timelines
Development and coordination of program, audiovisual, and run of show for each event
Management and ownership of registration and check-in process, including logistics and communication with any outside event/registration software (i.e. mobile bidding technology, auction software, registration software, etc.)
Development of mutually beneficial relationships with vendors and in-kind donors
Planning and coordination of all event-day logistics
Prepare written post-event analysis and reporting of every event identifying ways to improve
Work closely the manager of communications and marketing to create communications and marketing materials for each event (website, social, event invitations, sponsorship materials, digital outreach, event signage, etc…)

Posted 1 year ago
Chicago, Illinois
Full Time