Administrative Coordinator

WAEE Administrative Coordinator Position Description

SUMMARY OF POSITION

The Wisconsin Association for Environmental Education is a member-based, professional community of individuals and organizations with diverse backgrounds that promotes responsible environmental action, elevates voices for environmental justice, and celebrates excellence in environmental education. The WAEE Administrative Coordinator supports the overall operations of the organization in partnership with the Executive Director, an all-volunteer Board of Directors, and a range of active committees. They provide effective communications, support logistics and administration of organizational activities such as an annual conference and professional development opportunities in environmental education, support and sustain membership, and provide up-to-date fiscal information to support proactive financial decision-making of the Board and Executive Director. Outside of WAEE in-person events, this is a work from home position. 

Our job descriptions are general overviews, not a mandatory comprehensive list. We are committed to nurturing diverse leadership within a diverse network, so if you feel passionate about our efforts and believe that you have the skills to accomplish the job, we want to hear from you!

RESPONSIBILITIES

1. WAEE Membership Support
2. WAEE Board of Directors Support
3. Support for WAEE’s Volunteer Committees, including Events and Workshops
4. WAEE Marketing and Communications
5. Office Management
6. State and University Employees Combined Campaign (SECC) Support

Many of these responsibilities will be supported with assistance from the Board of Directors, Volunteer Committee Chairs, and/or the Executive Director. You can find a detailed description of responsibilities here: WAEE Admin Detailed Position Description_Updated April 2023 

REQUIRED QUALIFICATIONS

• Ability to work independently in a remote work environment.
• Personal commitment to supporting members and committed volunteers in a small environmental non-profit. 
• Strong commitment to equity, access, and inclusion in this diverse outdoor-oriented community.
• Understanding of fiscal management for nonprofit organizations, including basic accounting skills, reporting, and budgeting. 
• Experience managing both small- and large-scale events (up to 600+ attendees; multiple days). 

DESIRED QUALIFICATIONS

• Experience in administrative support roles that includes positive and skilled communication, and a detail-oriented ability to proactively identify issues, action steps, and appropriate decision-making authority in daily operations. 
• Experience with administrative support programs such as QuickBooks Online, Google Drive, and basic website and newsletter proficiency (or a willingness and ability to learn). 
• Graphic design skills.

POSITION LOGISTICS

Time Frame for Employment: The Administrative Coordinator position is a part-time position consisting of 20 hours per week on average. The Administrative Coordinator has autonomy and flexibility in completing their weekly hours, outside of monthly evening WAEE Board Meetings, monthly evening WAEE Executive Committee Meetings, and WAEE in-person events.

Compensation and Benefits: $20/hour.

Materials provided by WAEE include: Two four-drawer file cabinets as needed, laptop, two computer monitors, reimbursement of home office supplies (e.g., computer ink, internet, phone) and mileage for in-person events. WAEE’s phone number is connected to its Zoom account for portability. The Administrative Coordinator’s costs for attending conferences and relevant training are covered by WAEE.

Supervision: The Executive Director will supervise the Administrative Assistant. This position will be reviewed at 6 months, 1 year, and annually thereafter.

To Apply: Submit your resume and a cover letter expanding on your skills related to the listed qualifications and responsibilities, your experience in nonprofits or work relevant to the work of WAEE (Advocacy, Networking, Membership support, etc.), and/or your passion for the field of environmental education. Please email these materials to [email protected].

Application Deadline: May 1, 2023