Position Title: DIRECTOR OF FINANCE
● Status: Full-time
● Employment Class: Exempt
● Salary: $80,000 - $90,000 range
● Benefits: TBD
● Primary Location: Las Cruces, NM
● Reports to: Executive Director
● Positions supervised by this position: Finance Manager(s)
About Us
Border Servant Corps (BSC) is a ministry of the Evangelical Lutheran Church in America. Employees of BSC do not qualify for unemployment.
Founded in 1997, Border Servant Corps is a community-based organization that provides humanitarian aid, educational opportunities, and community engagement in the U.S./México border region. BSC offers temporary hospitality, meeting a comprehensive set of basic needs, for asylum-seekers released from DHS custody on their way to their U.S.-based sponsor. We also provide opportunities for community members and visitors to learn about and serve in our borderlands community. The people who join our team actively respect the people we serve and the community we serve alongside, providing a welcome with dignity for all.
Key Relationships/Interactions
This position works closely with the Executive Director, the Leadership Team, and the BSC Board Treasurer to ensure that timely and accurate information is available for decision making (governance, executive, supervisor, and administrative support).
Position Summary
The Director of Finance will be a change maker who will demonstrate their financial leadership, showing initiative, innovation and business savvy approach to the financial dealings of the organization. The primary role of the position is to provide precise financial information management and support to the Executive Director, the Board Treasurer, and department directors while overseeing and managing the finances of BSC. The position is responsible for:
● Overall finance functions of the organization, including management reporting, audit support, budgeting, accounts payable and receivable, and payroll.
● Strategically assess, model and improve business operations.
● Develop and oversee the implementation of financially related internal controls and processes across the wider organization.
● Support the operations through effective management of suppliers.
● Budgeting and managing the financial transactions related to general funds, grants, contracts, and donations will be a significant responsibility.
● Daily tasks will include the supervision of daily bookkeeping, accounts payable, accounts receivable, payroll, assistance with closing, grant reporting, audit support, and other duties as assigned.
Qualifications and Experience
Required Qualifications:
● Accounting degree (BS)
● Financial leadership qualities supported by exceptional analytical and numerical skills
● 5-10 years demonstrated financial team management
● A thorough understanding of accounting practices
● Timely provision and interpretation of reliable reports
● Advanced Proficiency in Microsoft Excel and other financial reporting software
Preferred Qualifications:
● CPA certification
● Experience in managing / leading work teams
● Experience in the not-profit sector
Personal Qualities
Required Qualities:
● Ability to manage competing demands, solve problems and make appropriate decisions in relation to the dimensions of the position
● Ability to contribute to and lead in a high-performing team environment that fosters innovation, creativity and individual empowerment
● Self-motivated, energetic and flexible with a high degree of initiative
● Driven to continually extend own learning and development
Preferred Qualities:
● Willingness to mentor team members with less financial acumen
Required Competencies
● Advanced level skills in Excel and proficient across a range of MS suite platforms and other reporting systems and tools
● Exceptional communicator – in writing, spoken, and presentation
● High level attention to detail
● Excellent organizational and time management skills
● Ability to work tight deadlines
● Ability to work in a team and independently
KEY RESPONSIBILITY AREAS
Financial Management
Principal Responsibilities
● Establish and manage appropriate internal controls across a diversified organization.
● In consultation with the ED, establish internal controls to ensure staff and supported employee wage reviews are within approved budgets.
● Develop comprehensive budgets across revenue streams that provide both goods and services to people requiring refugee services and those participating in immersions.
● Manage the payroll staff responsible for the payroll function for both BSC staff and for temporary agency staff.
● Optimize financial management of both vendors providing services to BSC and customers receiving immersion services.
● Establish and manage credit card and debit card processes with staff that focus on timely reconciliation, as well as developing systems that focus the staff members on best practice substantiation with appropriate documentation.
● Work with the external accounting resources to produce standard financial reports, as well as managing reports for each product line, including explanations of variance against budget.
● Manage the annual insurance (liability, automobile, etc.) and workers compensation review and policy renewal process.
● Establish and manage service agreements for contractors.
● Establish and manage commercial lease agreements for any leased properties.
Accounting Services
● Budget/target setting, management, review against actual expenditure and the production of monthly management accounts (Income Statement, Balance Sheet and Cash Flow Statement) within 10 working days of the end of the calendar month.
● Re-forecast income and expenses monthly in consultation with Business Unit Managers.
● Manage the workload and outputs of the finance team to ensure financial processes and records are maintained and delivered in an accurate and timely manner including responsibilities for:
1. Monthly payment of creditor accounts within trading terms
2. Production and distribution of invoices for goods and services rendered no later than 3 working days from the date of providing service
3. Management of customers within acceptable trading terms (no later than 45 days) and work with customers to reduce outstanding debts to current trading terms
4. General ledger and bank reconciliations on a monthly basis ensuring that all accounts reconcile
5. Overseeing and authorizing financial transactions ensuring all staff work within their financial delegations
6. Monitoring of the email account: [email protected]
7. Ensuring the payroll taxes and any other taxes are paid in a timely manner
8. Ensure the accurate and efficient processing of payroll for staff and supported employees
9. Maintain accurate PTO balances and report high balances to the ED monthly
10. Complete any workers compensation declarations through the proper process
11. Ensure correct and timely distribution of annual W-2 forms
12. Assist and report end of year reconciliations
Budgeting and Reporting
● Support the leadership team to manage the financial aspects of their individual business units, including supporting the development of their annual operational and capital expenditure budgets, monitoring income and expenditure and taking appropriate and timely measures to address any variances.
● Report monthly to the ED on variances from the established budget, and the reasons for those variances.
● Ensure that grant funding is managed and properly spent based upon grant guidelines.
● Assist managers to obtain relevant financial information, advice, and modeling to support their unit reporting, growth proposals, and forward planning.
Funds Management
● Forecast cash flow positions, any related borrowing needs, and available funds for investment.
● Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements.
● Maintain and improve banking relationships.
● Assist the ED in determining the company's proper capital structure.
● Ensure assets are appropriately valued and registered.
● Invest funds in accordance with Board direction.
Leadership
● Contribute to a sustainable positive workforce environment and culture through collaborative leadership, open communication, and teamwork.
● Maximize the organization’s ability to achieve its strategic goals by fostering a professional, achievement-focused non-profit organization that is positioned to take advantage of innovation, continuous improvement, and growth opportunities.
● As part of the leadership team, contribute to strategic conversations and plans.
Risk Management
● Foster a risk management culture ensuring identified risk is managed appropriately in accordance with its risk rating.
● Monitor for irregularities and risk, and provide timely advice to the ED and Board on matters of concern that could adversely impact the organization.
● Ensure finance team is appropriately trained and credentialed to facilitate a well-controlled financial environment.
Operational Improvement
● Engage in benchmarking studies to establish areas of potential operational improvement.
● Compile key business metrics in major areas and report on them.
● Review financial scheduling and processes, and recommend changes to improve the smooth operation and overall efficiency of financial operations.
● Provide support, including financial analysis, for potential tenders, grant submissions, and fundraising initiatives.
People and Culture
● Contribute to an organizational culture that is positive, effective and supportive of staff, supported employees, participants, and volunteers.
● Collaboratively develop clear work objectives and key performance indicators to ensure people within the position’s span of control work effectively and are accountable for their work and actions, including adherence to company policy and procedure.
● Maintain a schedule of team meetings to ensure effective communication, engagement and collaboration between finance team members.
● Manage the staff necessary for the achievement of the finance business unit goals, including but not limited to:
1. Recruitment, induction, and exit processes (with support from HR)
2. Establishing expectations for each position, and monitoring and
measuring outcomes
3. Coaching and professional development
4. Individual support and supervision
5. Performance reviews and performance management as required