Administrative Assistant

Kingston Chamber Music Festival

Job Description

ADMINISTRATIVE ASSISTANT POSITION DESCRIPTION

The Kingston Chamber Music Festival (KCMF) seeks an experienced, motivated and organized Administrative Assistant to support the Executive Director and the Artistic Director in the delivery of six world-class chamber music concerts that take place annually at the University of Rhode Island’s Fine Arts Center in late July and early August. Other KCMF activities include a spring concert, and school and community outreach programs designed to engage new audience members and connect with the community in Kingston as well as the larger regional community.

The successful candidate will report to the Executive Director and help deliver a well-executed festival that preserves our reputation for bringing extraordinary chamber music to the community, grows our audience and funding base.

This is a flexible, part-time position with the bulk of the work falling between March and August. It is also a remote work position, as KCMF does not have a permanent office.

ABOUT KINGSTON CHAMBER MUSIC FESTIVAL

Founded in 1989, our mission is to bring outstanding chamber music performed by exceptional young artists and world-class musicians to audiences in southern New England; to present concerts at affordable prices; and to provide outreach programs to students in our area schools..

See our website for more information: https://www.kingstonchambermusic.org

RESPONSIBILITIES

The position requires excellent organizational and communication skills, social media literacy, strong attention to details, and the ability to work effectively with others and with little or no supervision when necessary.

Duties include:

Coordinates production of publicity materials
Triages and responds independently whenever possible to KCMF correspondence
Schedules meetings in consultation with Executive Director
Assists in production and tracking of KCMF’s budgets. Tracks and files expenses
Monitors grants schedules for submission dates and final reporting upon grant completion
Screens and manages the flow of documents, contracts, and invoices sent to the Executive Director
Arranges travel and housing for Artistic Director and Festival musicians
Prepares and track contracts with musicians, instrument rentals, venues
Provides general assistance to musicians with housing, transportation, meals during the Festival
Helps to manage marketing, ticket sales and data collection
Updates website content
Supports social media campaignQUALIFICATIONS










A minimum of 3 years of experience in administrative support
Detail-oriented with superior organizational skills
Excellent verbal and written communication skills
Adept with Quickbooks, Google Apps and Microsoft Office, experience using a CRM would be a plus
Ability to deliver on projects under deadline with a high level of accuracy
Ability to work independently
Ability to deal with sensitive situations with tact and well-reasoned judgment under pressure
Effective customer service skills
Demonstrated ability to work effectively in a collaborative team environment
Experience in a non-profit arts organization preferred




Posted 1 year ago
Location
Kingston, Rhode Island
Type
Part Time